Report an Absence, Late Arrival or Early Dismissal

Thu, 08/27/2020 - 10:13am

STUDENT ABSENCES 2022-23 

When a student is absent, the parent/guardian must report the absence to the school by emailing MHHSabsence@hcpss.org.  The e-mail should include the following:

  • Student first and last name - absence in the subject line  
  • Send from the e-mail address on your family file 
  • Date and reason for absence
  • Parent name and phone number

Upon receipt of the note, the attendance record in Synergy will be updated to reflect the excused absence.  

A student has five days from the date of the absence to send a note. If the note is received after the five-day grace period, the absence will remain unexcused. If a note is not received, the absence will be documented as Truant (unexcused). Please see the Secondary Student Handbook for more information.
 

NEW Early Dismissal Procedures

ALERT, PLEASE BE AWARE we will no longer accept emails for early dismissals. Please have your student bring their note to the attendance window in the morning by 7:20. They will receive a pass to show their teacher and will be allowed to leave class and meet their parent/guardian in the parking lot (or drive themselves). The note should include:

  • Student’s first and last name (not a nickname)
  • Reason for early dismissal
  • Time of early dismissal
  • Parent signature and phone number
  • If the student will be returning. (Please ask your student to check in at the attendance window if they return.)

    Parents are welcome to sign their student out at the attendance window if it is a last minute appointment.


What is considered an excused absence?
A lawful absence is an excused absence for any portion of the day under the following conditions:

  • Illness of the student
  • Death in the immediate family
  • Court summons
  • Observance of a religious holiday - complete THIS FORM if you need to be absent for a religious observance
  • Hazardous weather conditions (as determined by the Superintendent)
  • State emergency (as determined by the Governor)
  • Suspension
  • Lack of authorized transportation (school system transportation)
     

Late Arrivals 

Students who arrive late to school will enter through the main entrance and proceed to the attendance window and see Ms. Ichrist, the Attendance Secretary. Students will be provided with a pass to give with their teacher. Students who are unexcused tardy to school will receive consequences after the third time. 

If it is an excused tardy parents should email a note to MHHSabsence@hcpss.org. We will not accept handwritten notes. Please include:

  • Student first and last name and late arrival in the subject line 
  • Send from the e-mail address on your family file
  • Indicate the reason for the late arrival.
  • Parent name and phone number

 

 

 

 

 

 

 

COVID-RELATED ABSENCES

Students, if you are required to quarantine for COVID-related reasons there are opportunities for you to remain engaged in learning and receive supports while you are at home. (Click below link for teacher support times and codes.)

Families and Students who are absent from school please contact teachers for class, work, course, or support questions and/or student services for social-emotional health, well-being support, or course scheduling questions.  Please do not contact the nurse with these questions.  

Though COVID-related absences are considered excused absences, it is important that students take advantage of these opportunities until they can return to in-person instruction.

The following instructional resources are available for students to remain academically engaged during quarantine:

  • Access instructional materials via the teacher’s Canvas pages. 
  • Contact teachers using Canvas Inbox with class/work specific questions.
  • In addition to accessing instructional resources from the teacher’s Canvas pages, students may participate in two weekly virtual check-ins per teacher to ask questions or receive help on assignments. Please click the link below to find the support sessions for each teacher

https://docs.google.com/spreadsheets/d/1y36sWoNgOEwmtBGsGbl9XLsKAI42pdRPsJjKhq6i9Ng/edit?usp=sharing

 

Additionally, staff are available to support student's social-emotional health and well-being during their period of quarantine. Please reach out to your counselor to schedule time to meet if needed.

Please don’t hesitate to reach out to your counselor or your administrator, at 410-313-2880 with any questions.

Counselors

  • Veronica Valentine (A - Ch)
  • Marianne Pizzo (Ci - G)
  • Monique Flores (H - Le)
  • Abeer Said (Li - N)
  • Patrick Miles (O - She)
  • Janet Gers (Shi - Z)

Administrators

  • Allison McCoy(A - E)
  • Christine Schmidt (F - L)
  • Emma Bullock (M - R)
  • Jon Dupski (S - Z)