When a student is absent, the parent/guardian must report the absence to the school by emailing MHHSabsence@hcpss.org. The e-mail should include the following:
Student first and last name - absence in the subject line
Send from the e-mail address on your family file
Date and reason for absence
Parent name and phone number
Upon receipt of the note, the attendance record in Synergy will be updated to reflect the excused absence.
A student has five days from the date of the absence to send a note. If the note is received after the five-day grace period, the absence will remain unexcused. If a note is not received, the absence will be documented as Truant (unexcused). Please see the Secondary Student Handbook for more information.
What is considered an excused absence?
A lawful absence is an excused absence for any portion of the day under the following conditions:
Illness of the student
Death in the immediate family
Court summons
Observance of a religious holiday - complete THIS FORM if you need to be absent for a religious observance
Hazardous weather conditions (as determined by the Superintendent)
State emergency (as determined by the Governor)
Suspension
Lack of authorized transportation (school system transportation)
In Person LATE ARRIVAL Procedures STARTING 3/1
Students who arrive late to school will enter through the main entrance.
Please use the camera in your smartphone to scan a QR code located in the front lobby and complete the MHHS Late Arrival form.
If a student does not have a smart phone the student will check in at the attendance window or main office.
Students will then proceed directly to class.
If it is an excused tardy parents should email a note to mhhsabsence@hcpss.org. Please include:
Student first and last name and late arrival in the subject line
Send from the e-mail address on your family file
Indicate the reason for the late arrival.
Parent name and phone number
NO PAPER NOTES WILL BE ACCEPTED AT THE ATTENDANCE WINDOW OR FRONT OFFICE.
In Person EARLY DISMISSAL Procedures STARTING 3/1
In-Person: Early dismissals: Send an email to MHHSabsence@hcpss.org & include the following:
Student first and last name and "early dismissal" in the subject line
Send from the e-mail address on your family file
Attach a photocopy/pdf image of the drivers license for the person picking up the student. This person must be listed in your family file as an emergency contact.
Indicate the reason and time for the early dismissal, and if they will return to school
Parent name and phone number
When parents arrive at the school please call the front office, indicate that you have sent an early dismissal note and the student will be called out of class.
Please try to schedule all appointments on days when students will not report to the building or consider having your child staying virtual that day.
If your student comes to the building on an incorrect day, the student will be sent home. Parents will need to provide transportation.
NO PAPER NOTES WILL BE ACCEPTED FOR EARLY DISMISSALS AND PARENTS ARE NOT ALLOWED IN THE BUILDING FOR LATE ARRIVALS OR EARLY DISMISSALS.